About Encyclis:

We are a leader in the safe recovery of energy and other resources from waste, and we are determined to set new standards of sustainability in our industry. Our state-of-the-art facilities take residual waste that would otherwise be landfilled and we turn this into sustainable baseload electricity, heat and other practical resources to accelerate the circular economy of the future. All of our plants are state of the art and ensure that safety is at the heart of what we do. You will be joining a team of highly skilled, diverse individuals and a business that applauds their successes, enjoys idea sharing and values its people.

Summary of the role: Assist with the day to day posting and processing of sales and purchase invoices, reconciliation of bank statements, preparation of payments, liaising with supplier and supporting customer queries

The Accounts Assistant will work within the Finance function reporting to the local finance director supporting the following areas; 

Accounts Payable 

• Matching of all supplier invoices to corresponding PO’s and Delivery notes
• Process invoices on the accounting systems (PeopleSoft)
• Ensure all Suppliers/Vendors are correctly set up on the accounting system 
• Support with Supplier Queries i.e. payment queries/ reconciling statements
• Record VAT correctly (exposure to intra EU and reverse charge accounting of VAT an advantage)
• Ensure standardization of practice across the entities and consistency with corporate policies and practices
• Maintain the accounting records in an orderly and timely manner 

Supplier Payment Processing  

• Preparation of invoices for approval prior to payment
• Support the submission of RCT payment authorizations
• Preparation of weekly payment run for authorization 
• Entering approved staff expenses and reconciling to the underlying receipts 
• Reconciling approved credit card reports and booking into the accounting system

Reconciliations  

• Ensure allocations of payments and receipts working with the necessary people to correct any errors  
• Weekly bank reconciliation of bank accounts 
• Ensure the AR and AP ledgers are maintained and cash is properly allocated
• Reconcile AR and AP to General ledger  

Accounts Receivable  

• Ensure all daily/weekly/monthly tasks are identified and completed as required
• Upload (from 3^rd party platforms) the necessary data to process the weekly billing run 
• Weekly reporting of AR ageing 
• Deal with Level 1 queries from customers
• Assist in month, quarter and year end close processes, as necessary
• Post any deferred transactions  

Support Period End Reporting  

• Support a review period end VAT, AR & AP balance sheet reconciliations to ensure they are complete and up-to date and any differences reconciled  
• Assist in ensuring all Inter-company balances in the AR and AP ledgers are identified and re-classed to the correct GL accounts  
• Reconcile payments to VAT returns and support in the preparation of the VAT return and Interstat returns as and when required 
• Support the Interco reconciliation process 
• Support the revenue reconciliation process 
• Assist in the timely submission of monthly cash flow forecasts.  

Other duties   

• Liaise with the purchasing manager and review purchase orders 
• Prepare ad hoc analysis as requested 
• Support and contribute to ensuring the correct operation of the purchase order processing system   
• Assist in identifying processes improvements  
• Suggest and support opportunities for operational improvement 
• Liaise with the local finance director to ensure that appropriate finance controls are in place and working 

The candidate will need to have  

• A minimum of two years’ experience in a comparable role 
• Excellent communication skills  
• An accounting technician qualification or similar would be an advantage 
• Strong experience using accounting systems (D365 Finance and Operations would be an advantage)  
• Good time management and organisational skills / High attention to detail 
• Ability to work independently with minimal supervision under rigid time constraints 
• Possess a high degree of initiative, self-motivation, commitment and resourcefulness 
• Ability to deliver customer service that meets or exceeds customers' expectation 
• Experience in the operation of VAT would be an advantage  
• Strong Excel skills will be beneficial to support analysis